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Services

Service

Description

Safekeeping of official seals

All documents requiring official seals must be submitted along with a completed seal application form to be approved by the President or authorized proxy before said documents are sent to the Document and File Section to be stamped.

Receiving, issuing, registering, managing and archiving of official documents

Receiving, issuing, registration, management and archival of electronic official documents

Classification of official documents and files; indexing for archival and maintenance

Classification, indexing (for archival) and maintenance of printed official documents

Expediting overdue official documents

Expediting overdue electronic official documents

Scanning of dated documents and dating for archival

Scanning and converting dated documents in printed format for archival in the system with time stamps for reference purposes.

Mail related services for staffs and faculties

Receiving, issuing, classification, registering and forwarding of mails for staffs and faculties

All other document and file related affairs and other short notice tasks

Other short notice tasks